PERSONAL SECRETARY

Job Description

• Key Responsibilities: Calendar Management: Scheduling Appointments, Meetings, And Events, Often Acting As A Gatekeeper To The Executive's Time.
• Communication: Answering Phones, Managing Emails, Drafting Correspondence, And Ensuring Smooth Communication Flow.
• Meeting Support: Preparing Agendas, Taking Minutes, And Ensuring The Executive Is Well-prepared For Meetings.
• Travel Arrangements: Booking Flights, Accommodation, And Transportation For The Executive.
• Document Management: Organizing And Maintaining Files, Preparing Reports, And Managing Confidential Information.
• Event Coordination: Assisting With The Planning And Execution Of Events, Both Personal And Professional.
• General Administrative Tasks: Handling Mail, Managing Databases, And Providing General Support To Ensure The Smooth Operation Of The Executive's Day.
• Discretion And Confidentiality: Handling Sensitive Information With Discretion And Maintaining Confidentiality At All Times.

• Specific Duties: Answering And Directing Phone Calls, Taking Messages.
• Organizing And Distributing Messages.
• Maintaining Company Schedules And Calendars.
• Filing And Organizing Documents And Files.
• Greeting Business Clients And Guests.
• Documenting Financial Information.
• Maintaining And Ordering Office Supplies.
• Scheduling Meetings And Conferences.
• Preparing Reports, Presentations, And Correspondence.
• Acting As A Liaison Between The Executive And Others.
• Implementing New Procedures And Administrative Systems.
• Liaising With Relevant Organizations And Clients.
• Coordinating Mail-shots And Similar Publicity Tasks.
• Logging Or Processing Bills Or Expenses.
• Assisting With Personal And Professional Tasks.

Perks & Benefits

• Accomodation.

Shift and Schedule

• Fixed

Skills Required

Qualification

• Degree.

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